ANS-1148 · INVENTORY & ITEM MANAGEMENT
How to Consolidate Dropship and Special Order Purchase Orders in NetSuite
Understand how NetSuite groups purchase order lines by vendor for dropship and special order items originating from a single sales order.
Short answer
NetSuite automatically groups dropship and special order lines from the same sales order onto a single purchase order if they share the same vendor. Ensure 'Vendor' and 'PO Rate' columns are accurately populated on sales order lines, as a specified vendor is crucial for automated PO creation. Lines from different sales orders or existing POs cannot be consolidated.
Scenario
Users need to understand how NetSuite consolidates dropship and special order purchase orders. The challenge often involves ensuring that items from a sales order are correctly grouped onto purchase orders, especially when vendor information is missing or when attempting to combine lines from multiple sales orders or existing purchase orders.
Solution
NetSuite consolidates Dropship/Special Order lines from the same Sales Order onto a single Purchase Order when they are associated with the same Vendor.For automated Dropship/Special Order PO creation, a vendor must be specified for each item, either on the item record or manually on the sales order line. If the 'Vendor' column is empty on sales order lines, automated PO creation for those lines may not occur as expected.It is recommended to review the 'Vendor' and 'Purchase Price' (or 'PO Rate') on every Sales Order line before the Dropship/Special Order PO is initiated. This review helps streamline the PO creation process. Dropship/Special Order POs are often automatically initiated when a sales order is saved or approved, or by selecting 'Drop Ship' or 'Special Order' in the 'Create PO' column on the sales order line.Key limitations for Dropship/Special Order PO consolidation include:
Dropship/Special Order lines from multiple Sales Orders cannot be consolidated onto a single Purchase Order.
A Dropship/Special Order line originating from a Sales Order cannot be added to an existing Dropship/Special Order Purchase Order.
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