ANS-1528 · ROLES, PERMISSIONS & SECURITY
How to Share Unassigned Items Across Departments in NetSuite?
Enable comprehensive item sharing across NetSuite departments by configuring permission roles to include 'Own', 'Subordinate', and 'Unassigned' access levels.
Short answer
To share unassigned items across different departments in NetSuite, adjust the relevant permission roles. Ensure these roles are configured to include 'Own', 'Subordinate', and 'Unassigned' access levels. This setup allows all items that are not specifically assigned to a particular entity to be visible and usable by various departments within the organization.
Scenario
Organizations often require that all items, including those not specifically assigned to a particular owner or department, be accessible and shared across various departments. Without proper configuration, unassigned items may have restricted visibility, hindering cross-departmental collaboration and operational efficiency. This scenario typically arises when a broad range of inventory or service items needs to be available to multiple teams.
Solution
To ensure that all unassigned items are shared and accessible amongst different departments, NetSuite administrators should configure the relevant permission roles. The permission roles must be set to include 'Own', 'Subordinate', and 'Unassigned' access levels. This configuration allows items that do not have a specific assignment to be visible and usable by all departments granted these permissions.
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