ANS-1619 · SUITESCRIPT DEVELOPMENT
How to Approve NetSuite Time Entries with Custom Workflows?
Learn how to manage time entry approvals in NetSuite, focusing on the dedicated approval page and workflow button visibility.
Short answer
NetSuite time entries are primarily approved via the "Transactions > Employees > Approve Time" page. While custom workflow buttons can be added to individual time entries and are visible based on conditions, the dedicated approval page is the main interface for reviewing and processing multiple time entries.
Scenario
Users attempting to approve time entries in NetSuite may find that custom 'Approve' and 'Reject' buttons configured on individual time entry records do not appear or are not the primary method for processing approvals, leading to confusion about the correct approval workflow.
Solution
While custom 'Approve' and 'Reject' buttons can be added to individual time entries and are visible to authorized users based on workflow conditions, the primary method for approving time entries in NetSuite is through a dedicated approval page.
To approve time entries, users must navigate to Transactions > Employees > Approve Time.
On this page, each time entry appears as a line item, allowing for individual approval or rejection.
Visibility of time entries in this list is determined by conditions configured in the 'Add button' action within the workflow. For example, a common condition is:
(Next Approver Current User OR User Role Administrator) and Status Pending ApprovalExpert NetSuite Support
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