ANS-0221 · ACCOUNTING & FINANCIAL CONFIGURATION
How to Audit and Control NetSuite Currency Exchange Rate Changes Effectively
Leverage NetSuite's audit trails and customization options to monitor and secure currency exchange rate data effectively.
Short answer
To audit currency exchange rate changes, use a System Notes Saved Search with 'Field Exchange Rates' criteria or consult the dedicated 'Currency Exchange Rate History' page. Prevent unauthorized changes by customizing transaction forms to disable exchange rate fields and creating custom roles to manage access permissions.
Scenario
Organizations require a clear audit trail for changes made to currency exchange rates within NetSuite to ensure financial accuracy and compliance. A common concern is preventing unauthorized modifications to exchange rates on transactions by employees.
Solution
To establish an audit trail for currency exchange rate changes, administrators can utilize a System Notes Saved Search. This search should be configured with the Criteria set to:
Field Exchange RatesThe saved search provides a report after the changes have been made. For a comprehensive audit trail of currency exchange rate updates, the dedicated 'Currency Exchange Rate History' page is the primary resource, accessible via Lists > Accounting > Currency Exchange Rates, then clicking History.
To prevent unauthorized modifications to exchange rates on transactions, it is recommended to customize relevant transaction forms. Administrators can disable the Exchange Rate fields on these forms. Furthermore, custom roles can be created and assigned to control permissions, ensuring that only authorized personnel have access to modify these custom forms or the underlying exchange rate data.
Expert NetSuite Support
Need help with this NetSuite issue?
Accounting & Financial Configuration consulting and configuration support