ANS-1647 · PURCHASE & VENDOR MANAGEMENT
How to Resolve ‘Journal Not Posted’ on All Lines for Vendor Bill Variances
This article explains why a single line variance can impact an entire vendor bill's posting status in NetSuite, especially when utilizing inbound shipments and ownership transfers.
Short answer
NetSuite treats variances across the entire ownership transfer, not per line, when inbound shipments and ownership transfers are used. To resolve, receive inbound shipments in full. Address over receipts with inventory adjustments and under receipts with vendor return authorizations. This prevents "Journal not Posted" status on all lines.
Scenario
When a vendor bill includes a quantity or amount variance on a single line, users may observe a "Journal not Posted" variance status appearing on all lines of the bill. This situation typically arises when the NetSuite account utilizes inbound shipments and takes ownership of in-transit shipments. The system's behavior stems from how it processes variances in the context of ownership transfers.
Solution
The core issue arises because the ownership transfer is applied to the purchase order, and the item receipt is applied to the ownership transfer. Consequently, NetSuite processes the variance across the entire ownership transfer rather than isolating it to a single line. Additionally, NetSuite does not permit over-receipts on inbound shipments. Under-receiving an inbound shipment line with an ownership transfer results in the inbound shipment and purchase order lines remaining partially received; these lines can only be closed by deleting the ownership transfer in such scenarios. To effectively address both the "Journal not Posted" status and the challenges with partial receipts:
Receive the inbound shipment in full.
Address any over-receipt variances via inventory adjustments.
Address any under-receipt variances via vendor return authorizations.
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